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Job Descriptions

Administrative Analyst


DEFINITION

Under the general administrative direction of the Human Resources Director, the Administrative Analyst is responsible to provide administrative support by performing research, statistical and other analytical work; preparing division budgets, and to fulfill other assignments related to payroll systems, withholding, Deferred Compensation, Retirement, and other benefits. The Administrative Analyst may be required to represent the department in public activities, meetings and facilitate positive relationships with other service areas, agencies or organizations.

This position is assigned to the Management Bargaining Unit for labor relations purposes and is considered exempt under FLSA.

SUPERVISION RECEIVED AND EXERCISED

General administrative direction is provided from the Human Resources Director. The incumbent in this classification is expected to work with minimal direct supervisor or assistance in new or unusual situations arise.

DISTINGUISHING CHARACTERISTICS

The incumbent is expected to demonstrate technical competence while working as a team member and be capable of exercising independent judgement and initiative in a number of confidential and sensitive assignments. The incumbent will, as part of their assignment, supervise others.

ESSENTIAL FUNCTIONS - Duties may include, but are not limited to the following:

• Assist in preparation and review of all division operating, budgets.

• Review and reconcile the department’s monthly expenses accounts.

• Investigate, analyze, develop and prepare special studies or projects as requested.

• Research special issues, problems, and procedures; prepare various written and oral reports for the Human Resources Director regarding special projects, problems and requests.

• Submit reports and recommendations for effective adjustment and implementation.

• Supervise technical or clerical staff.

• Supervises complete payroll process; provides required employee notices related to payroll; assures payroll is accurate and timely and meets all legal requirements; processes electronic payroll deposits and oversees issuance of checks and statements.

• Generates and balances tax payments and tax reports, including processing W2’s; provides financial submission of data to appropriate federal and state agencies.

• Oversees and processes payments for deferred compensation plans and other benefit and retirement related plans; negotiates and monitors contracts, changes and costs.

• Reviews and submits semi-monthly payroll variances, for department or assigned staff.

• Manages and processes payments and projections for all employee Insurance Trust Funds, TCEA, Management/Confidential, Fire, and Police. Works with actuarial on updates and changes for Trust Funds.

• Manages, sets up Plan Documents and processes all new Vantage Care, retiree health plans that are negotiated with MOU’s by bargaining unit. Processes plan changes and keeps City abreast of IRS and plan changes. Processes semi-monthly payments and updates document plans with employee changes and retirements. Decides if withdrawals are within plan document rules and approves withdrawal forms for those that are.

• Works closely within the Human Resource department on employee policies, FMLA, Long Term Disability, PERS disability retirements, MOU implementation, active health insurance plans, retiree and Cobra health plans and Section 125 plans.

• Works closely within the Human Resource department on employee retirement and terminations. Provides reporting information for Supervisors when needed to assist with discipline processes.

  • Models appropriate professional supervisory conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws, and MOU provisions.

• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Principals and practices of organization, administration and personnel management.

• Principles and practices of budget preparation and administration.

• Statistical methods and methods of graphic presentation.

• Principles and practices of budgeting accounting in a municipal government.

• Modern office procedures, methods and computer equipment and word processing and software applications.

• Principles and procedures of financial record keeping and reporting.

• Technical report writing procedures and grant proposal development.

Ability to:

• Learn the process and structure of the City of Turlock

• Learn pertinent federal, state and local laws, codes and regulations.

• Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

• Analyze facts and make sound recommendations.

• Prepare completed staff work for oral and written communications.

• Work with and control sensitive, confidential information.

• Estimate and project revenues and expenditures.

• Plan, initiate and complete work assignments with a minimum of direction.

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain cooperative-working relationships in a team environment and with those contracted in the course work.

• Utilize word processing, spreadsheet and presentation computer software in an effective and efficient manner.

EXPERIENCE AND EDUCATION

Experience:

Two years of increasingly responsible technical, administrative or analytical experience in a public agency.

Education:

Possession of a Bachelor’s degree from an accredited college or university with major course work in Business Administration, Accounting, Public Administration, Economics or a closely related field.

LICENSE AND CERTIFICATION

Possession of and the ability to maintain an appropriate, valid California Drivers License as a condition of continued employment.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to read instructions, read fine print, view computer screen, operate vehicles and equipment; hear well enough to converse on the telephone, on the radio and in person, assist customers and program supplies and equipment; use of hands and fingers for use of computer keyboard, copy machine, filing, writing, drive equipment and answering telephones; tolerate extreme fluctuation in temperature while performing essential functions and be able to lift equipment as necessary.



    For questions about City employment, please contact:

    Human Resources
    156 S. Broadway, Ste. 235
    Turlock, CA 95380-5454
    (209) 668-5150
    humanresources@turlock.ca.us
    Monday - Friday, 9AM - 4PM






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