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Job Descriptions

Community Housing Program Supervisor


DEFINITION

Under general direction manages and administers complex and technical, financial, statistical, analytical work of housing programs; provides budget preparation, forecasting, funding and program management; loan servicing, property related activities and fulfills other assignments in functional areas such as supervising office functions, and/or audits. Performs other job related work as required.

This position is designated as un-represented for Labor Relations purposes and is considered exempt under the Fair Labor Standards Act (FLSA).

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by the Assistant to the City Manager for Economic Development/Community Housing. The job incumbent provides direct supervision to subordinate level clerical or technical/specialist staff in the housing program area.

DISTINGUISHING CHARACTERISTICS

This is a supervisor classification responsible for the supervision of organizational component(s) and programs/functions within a department as determined by the Department Director, City Manager and City Council. Exercises policy development and implementation responsibilities for specific program/functional areas. Demonstrates technical competence while working as a team member and exercises independent judgment in a number of confidential and sensitive assignments. Duties and responsibilities are performed in accordance with municipal codes, ordinances, City policy, Federal Department of Housing and Urban Development (HUD), State of California, Housing and Community Development Department (HCD) and related regulating entities.

ESSENTIAL FUNCTIONS: Duties may include, but are not limited to the following:

  • Oversees, plans, develops, and implements strategy to achieve the Cityís goals for local, state and federal programs related to community housing and economic development, including community preservation, neighborhood revitalization single and multiple rehabilitation, affordable housing, first time buyer, sweat-equity, homeless-shelter, real property nuisance abatement, mobile home rent control, block grant, and related housing, loan and community Development programs and projects.
  • Provides leadership, administration and technical advice to City of Turlock/County of Stanislaus HOME program Consortia and sub-recipients.
  • Analyzes the financial history and condition of loan applications; advises property owners of available financial assistance; furnishes information to applicants concerning program rules, regulations and policies; and assists with completion of loan applications.
  • Investigates, assembles and analyzes data, and evaluates application credit standing; oversees the preparation of loan requests to be presented to loan committee for approvals.
  • Oversees and provides lead direction in collection, default or foreclosure actions or phases; reviews receipts for monthly income generated from monthly loan payments; reviews delinquency of loan payments and attempts to resolve problems; approves pay off quotes; oversee lien releases.
  • Submits and underwrites loan proposals for the City and City/County consortia; assures compliance with federal and state standards and regulations.
  • Maintains organized, accurate program records
  • Manages funding programs; coordinates needs assessments with affected operations staff; prepares applications, monitors programs.
  • Assists in audits by becoming familiar with requirements and records and providing research and reports, as needed.
  • Prepares specialized budgets related to assigned activities; assists in budget implementation; participates in budget forecasts; administers the approved budget; alerts manager of problems detected in budget related to planned programs, projects or expenditures.
  • Provides technical assistance and coordination for presentations before various groups, including City Council, commissions, boards, committees, task forces, and on and off-site public meetings, as needed.
  • Supervises staff including provision of timely performance evaluations; recommends and implements approved discipline; provides staff development; and maintains high standards necessary for efficient, professional operations.
  • Builds and maintains respectful, positive working relationships with staff, supervisors, outside agencies and the public using principles of good customer service; provides effective conflict resolution, as needed.
  • Models appropriate professional management conduct; maintains appropriate confidentiality of sensitive information; complies with and supports City policies and procedures, labor laws, and MOU provisions.
  • Attends assigned meetings and training; interacts with outside agencies and commissions; consortium, participates in teams, or committees, as needed.
  • Assures staff works in a safe manner; follows safety requirements; monitors and assures compliance with regulations and other legal requirements.
  • Performs other duties, as assigned.

MINIMUM QUALIFICATIONS:

Knowledge of:

  • Advanced principles and practices of community revitalization, affordable housing, neighborhood preservation, housing rehabilitation and related areas.
  • Consortia operations and functions.
  • Procedures involving real estate practices, appraisal methods, loan underwriting and administration; mortgage default resolution; foreclosure, title and escrow functions, loan eligibility and related activities.
  • Modern office procedures, and methods including computer equipment, word processing, spread sheet, data base, graphic presentations and other needed specialized software applications, and internet and electronic communication usage and methods.
  • Principles of financial record keeping and reporting; auditing; technical report writing and grant writing
  • Budgeting procedures and techniques.
  • Principles and practices of supervision, staff selection, training and personnel management.
  • Principles of effective file management and time management
  • Safe work practices and related regulations.
  • Principles of public speaking, conflict resolution and excellent customer service.
  • Provisions, principles and practices of, municipal structure and organization
  • Applicable federal, state and local laws and regulations governing municipal housing finance, loan processing and related guidelines.

Ability to:

  • Understand complex state and federal regulations, laws, codes, policies and solutions in the area of housing, revitalization and economic development.
  • Write and market program services that benefit the community.
  • Research and write complex loan, grant and program documents, and other technical reports and monitor processes involving multiple institutions and groups.
  • Understand City processes and procedures and specific requirements of assigned program area.
  • Work with and control sensitive and confidential information.
  • Estimate and project revenues and expenditures
  • Plan, initiate, manage and complete complex and multiple simultaneous work assignments with a minimum of direction.
  • Lead, manage, evaluate and train personnel effectively and maintain discipline.
  • Organize, implement and supervise departmental goals and City objectives.
  • Make presentations before groups and represent the City in public forums.
  • Use computer and needed programs in a highly effective manner.
  • Organize, analyze, manage and implement a variety of programs.
  • Prepare, forecast and administer a budget.
  • Establish and maintain respectful, effective and cooperative working relationships with those contacted in the course of work.
  • Communicate effectively, orally, electronically and in writing.

EXPERIENCE:

Three years of increasingly responsible professional experience with a public agency in public administration, community preservation, housing program services or a related field and supervision, or any experience that would have provided the opportunity to develop the required skills, knowledge and abilities.,

EDUCATION & TRAINING:

Equivalent to an Associate Degree from an accredited college or university with significant course work in the areas of Business Administration, Finance, Accounting, Public Administration, Real Estate, Economics or related field.

LICENSE AND/OR CERTIFICATE:

Possession of a valid California Driverís License in the category necessary to perform essential duties of the position may be required as the time of appointment. Maintenance of a valid California Driverís license and proof of automobile liability insurance is a condition of continued employment.

Possession of a certificate from a nationally recognized organization such as National Association of Housing and Redevelopment Officials (NAHRO) awarding a Finance Specialist designation, or equivalent.

PHYSICAL REQUIREMENTS:

Vision adequate to operate vehicles and office equipment, read instructions and follow directions; hearing adequate to converse on telephone and in person; body mobility adequate to drive and perform required office duties including reaching and bending for files and related office items; use of hands and fingers adequate for operating vehicles, writing, typing, computer, copier, and fax machine and related functions; ability to lift office files, binders and small office equipment, as needed.



      For questions about City employment, please contact:

      Human Resources
      156 S. Broadway, Ste. 235
      Turlock, CA 95380-5454
      (209) 668-5540
      humanresources@turlock.ca.us
      Monday - Friday, 8AM - 5PM




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