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Job Descriptions

Parks, Recreation And Public Facilities Supervisor


DEFINITION

Under general direction of the Parks, Recreation and Public Facilities Manager or designee to plan, organize, promote, budget, schedule, direct, evaluate and coordinate the activities and operations of the Parks, Recreation and Public Facilities Department including but not limited to the following program areas, aquatics, prevention/youth, sports, programs/events, public facilities maintenance and special projects related to the department. Performs related work as required. Incumbent also coordinates and oversees work performed by less experienced personnel as assigned.

This position is assigned to the Miscellaneous Bargaining Unit for labor relationís purposes and is subject to overtime, evening and weekend assignments.

SUPERVISION EXERCISED AND RECEIVED

General direction is provided by the Parks, Recreation and Public Facilities Manager.

Responsibilities include supervision over assigned program staff including full and part-time, to include seasonal and volunteer personnel. Responsibilities may include indirect supervision of Recreation Coordinators and/or lower level Parks, Recreation and Public Facilities staff and office personnel on a project basis.

DISTINGUISHING CHARACTERISTICS

The Parks, Recreation and Public Facilities Supervisor is distinguished from the Recreation Coordinator in that the Supervisor performs more difficult and technical assignments/projects requiring specialized skill on an independent basis.

This classification may be assigned to one or more of the following five specific areas of concentration as distinguished below:

Aquatics: Aquatics programs and facilities; instruction and safety classes; write & oversee grants; and staff liaison to affiliated organizations.

Prevention/Youth: Youth services clearinghouse; Jr. High and after school programs; intervention and pro-active programs; Police Activities League (PAL); youth development programs; and special events; prevention program curriculum design and implementation; recreation scholarship programs and staff liaison to affiliated organizations.

Sports: Adult and youth sport programs; sport tournaments and special events; supervision of Pedretti Park sports complex; supervision of Turlock Sports Complex; sports education programs for youth and families and staff liaison to affiliated organizations; and write/oversee grants.

Programs/Events: Special populations/senior citizens/prevention/neighborhood programs/associations and outreach education programs and events. Special teen and family programs and youth advisory council (13-18 years old), special events, enrichment classes and programs including senior citizens and active adults. Research and write various public safety, education, and recreation safety grants; staff liaison to affiliated organizations; Recreation scholarship programs.

Maintenance: Special projects related to Parks, Storm, Landscape Assessments and Street Maintenance.

ESSENTIAL FUNCTIONS: Ė Duties may include, but are not limited to the following:

  • Coordinates the activities of the Department with City sponsored, co-sponsored and community non-City sponsored activities.
  • Plans, organizes, directs and evaluates assigned portions of city-wide Parks, Recreation and Public Facilities programs, activities and events; in the area of youth, families, senior sports, prevention, aquatics and special projects related to the Parks, Recreation and Public Facilities Department.
  • Development and implementation of youth, teen and family needs assessment tools.
  • Evaluates programs, staff and facilities.
  • Develops and assists in initiating new Parks, Recreation and Public Facilities programs/activities and events.
  • Plans, recommends and monitors program budgets.
  • Serves as staff member or representative to City appointed commissions, committees and/or task forces.
  • Trains and orients new full-time and part-time employees and volunteer staff as assigned.
  • Conducts regular staff meetings for part-time, seasonal and volunteer personnel.
  • Makes inspection tours of Parks, Recreation and Public Facilities programs/activities and facilities and makes recommendations of improvement.
  • Responsible for payroll and time record forms for part-time and seasonal employees, in assigned area.
  • Performs various office functions as needed.
  • Plans, supervises, and coordinates programs such as; enrichment classes/events/programs, sports leagues, and prevention/intervention activities.
  • Responsible for the recruitment and selection of part-time, seasonal and volunteer personnel; including training, evaluations and discipline of part-time and seasonal employees/volunteers and makes recommendations to the Manager or designee.
  • Write/submit and oversee grants.
  • Develop program and activity sponsorships and partnerships.
  • Create and develop programs for diverse populations.
  • Responsible for marketing publicity and advertisement of Parks, Recreation and Public Facilities programs and activities through available community resources and news media.
  • As assigned, manages special project related to Facilities, Parks, Storm, Landscape Assessment and Street Maintenance

MINIMUM QUALIFICATIONS

Knowledge of:

  • Modern highly complex principles and practices of parks and recreation program development and administration, and park facility design and use.
  • Procedures for planning, implementing and maintaining a variety of recreation activities and programs.
  • Recreational, cultural and social needs of all age groups and people of diverse backgrounds.
  • Volunteer commission management and laws and regulations related to their administration.
  • Recent developments, current literature and sources of information related to recreation program administration and alternative financing.
  • Occupational hazard and standard safety precautions necessary to maintain safe work practices.
  • All phases of turf and landscape maintenance, sprinkler system installation, operation and repair, weed and insect detection and control methods and plant disease detection and control.
  • The installation/removal and maintenance of all City trees, including leaf clean-up programs and mistletoe removal programs.
  • Materials, methods, tools and equipment used in the maintenance, repair and construction of various City facilities.
  • Organizational and management practices as applied to the analysis and evaluation of programs, polices and operational needs.
  • Pertinent State, Federal, and local laws, codes, regulations, Grants and Foundations.
  • Principles and practices of budget preparation and administration.
  • Principles of supervision, training and performance evaluation.

Ability to:

  • Organize, supervise and coordinate the activities of the department in a manner conducive to full performance and high morale.
  • Understand and implement the park and recreation needs of the community and recommend facilities and programs to meet those needs.
  • Prepare and present complex reports.
  • Gain cooperation through discussion and persuasion.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Interpret and apply City policies, procedures, rules and regulations.
  • Communicate clearly and concisely, both orally and in writing.
  • Maintain liaison with various private and public agencies, and deal successfully with the public and other interested groups.
  • Prepare and administer a budget.
  • Administer a variety of parks and recreation programs and activities.
  • Develop and implement policies and procedures related to the administration of a variety of parks and recreation programs and activities.
  • Research, write, oversee and monitor grants.
  • Forecast and plan for future needs.
  • Effectively and fairly negotiate appropriate solutions and contracts.
  • Manage resources within budget and policy parameters.
  • Plan, organize, and supervise the work of professional, technical and office support staff.
  • Establish and maintain cooperative working relationships with elected officials, City personnel, consultants, commission and board members, representatives of outside agencies, youth organizations and groups and members of the public.
  • Present ideas effectively orally and in writing.
  • Prepare a variety of complex and comprehensive reports and documents.
  • Prepare speeches, articles and letters for publications.
  • Read and comprehend complex laws and regulations and initiate policies and procedures for their implementation.
  • Organize, implement and supervise Departmentís goals and City objectives. Lead, manage, evaluate and train personnel effectively and maintain discipline.
  • Make presentations before groups and represent the City in public forums. Use computer and needed programs effectively.

EDUCATION AND EXPERIENCE

Education:

Graduation from a college or university with a Bachelorís degree in Political Science, Business Communications, Liberal Arts, Recreation, or related field.

Experience:

Minimum of four years of increasingly responsible experience with the City of Turlock Parks, Recreation and Public Facilities Department coordinating and leading related activities, programs and projects.

LICENSE AND CERTIFICATES

Possession of a valid California Driverís License at the time of appointment, to be maintained as a condition of continued employment.

Possession of a certificate in one or more of the following:

Graduate of the National Park and Recreation Revenue Resources School, N.R.P.A. National Aquatic Management School, Certified Leisure Professional Certificate, or related public maintenance certificates.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to read instructions, read fine print, view computer screen, operate vehicles and equipment; hear well enough to converse on the telephone, on the radio and in person assisting customers and program participants; bodily mobility to lift and maneuver program supplies and equipment; use of hands and fingers for use of computer keyboard, copy machine, filing, writing, drive equipment and answering telephones; tolerate extreme fluctuations in temperature while performing essential functions and able to lift equipment as necessary.

Reviewed and approved: _______________________________ ________________

PERSONNEL OFFICER DATE



      For questions about City employment, please contact:

      Human Resources
      156 S. Broadway, Ste. 235
      Turlock, CA 95380-5454
      (209) 668-5540
      humanresources@turlock.ca.us
      Monday - Friday, 8AM - 5PM




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