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Job Descriptions

Parks, Recreation And Public Facilities Superintendent


      DEFINITION

      Under general direction of the Parks, Recreation and Public Facilities Maintenance Manager or designee, serves as the Parks, Recreation and Public Facilities Maintenance Superintendent, to plan, organize, promote, budget, schedule, direct, evaluate and coordinate through subordinate supervisors the activities and operations of the Parks, Recreation and Public Facilities Maintenance Department including streets, parks, airport, recreation, cultural arts, Teens and Family Programs/Aquatics, Sports, and Police Activities League, as well as the design, construction, maintenance, and acquisition of all parks, recreation areas, parkways, landscape areas, and related facilities and buildings; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the Department Manager or designee.

      This position is assigned to the Management Bargaining Unit for labor relations purposes and is considered exempt under the Fair Labor Standards Act (FLSA).

      SUPERVISION RECEIVED AND EXERCISED

      General direction is provided by the Parks, Recreation and Public Facilities Maintenance Manager. The incumbent directly supervises and trains full-time, part-time, seasonal and volunteer staff responsible for parks, recreation, public facilities and related program areas.

      DISTINGUISHING CHARACTERISTICS

      This is a superintendent classification responsible for the oversight of a discrete departmental organizational component and programs/functions in the areas of the parks, recreation and public facilities maintenance. Duties and responsibilities are performed in accordance with municipal codes, laws, ordinances, City policy, federal, and state regulating entities.

      ESSENTIAL FUNCTIONS - Duties may include, but are not limited to:

      • Recommend and administer policies and procedures.
      • Participate in the development of the Departments work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
      • Assist with the planning and development of new parks, facilities and programs, and improvements to existing facilities and programs.
      • Research and prepare applications for funding alternatives such as those obtained through grants and state programs; identify long-term financing alternatives.
      • Responsible for fund development and sponsorship programs.
      • Assist with the development and administration of joint use and funding agreements and contracts with public and private agencies.
      • Prepare and submit reports, make recommendations and presentations, and provide technical advice to the Department Manager, Department Director, City Manager, City Council, Parks, Recreation and Community Programs Commission, and Arts Commission. Make presentations to various service clubs.
      • Coordinate Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the Department Manager; prepare and present staff reports and other necessary correspondence.
      • Respond to citizen service and facility use related complaints and requests.
      • Participate in the development and administration of the Parks, Recreation and Public Facilities Maintenance Department budget; forecast additional funds needed for staffing, equipment, materials and supplies; monitor expenditures and inform Department Manager of any budget related issues.
      • Organize available resources for acquisition, maintenance, improvement and repair of parks and recreation facilities.
      • Select, train, motivate and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies
      • Oversee the establishment and maintenance of files and records of the Departmentís activities.
      • Assist in the development, implementation and administration of the Cityís capital improvement program as it relates to park and recreation facilities.
      • Write, administer, and oversee contracts with the City of Turlock in the landscaping areas.
      • Oversee maintenance of all landscape assessment districts.
      • Administer, and oversee the functions of the street maintenance division including but not limited to the sidewalk repair program, street signage repairs, pothole repair program, street striping and legend painting, sand bagging program, tree pruning and planting programs.
      • Plan, organize, and oversee the annual Arbor Day Tree Planting Celebration.
      • Administrate the Tree City USA program for the City.
      • Coordinates the activities of Recreation Programs with City sponsored, co-sponsored and community non-City sponsored activities.
      • Assist with the ongoing evaluation of programs, staff and facilities.
      • Develops and assists initiating new recreation/sports/arts programs.
      • Oversees Recreation Division computer registration system.
      • Responsible for payroll and time record forms for all full-time, part-time and seasonal employees.
      • Determines and recommends program and activity fees as directed.
      • Audit part-time employees payroll accounts on a continuing basis.
      • Tracks and monitors full-time and part-time employees hours and performance.
      • Performs various office functions as needed.
      • Recommends and monitors program budgets.
      • Responsible for publicity and advertisement of Recreation and Community Service programs through available community resources, news media and activity brochure.
      • Create community partnerships to leverage existing resources.
      • As assigned, supervises organized community groups and committees in the promotion and organization of parks, recreation, and other community programs and use of City facilities.
      • Assist with the administration and oversight of the Turlock Municipal Airport.
      • Perform related duties as assigned.

      MINIMUM QUALIFICATIONS

      Knowledge of:

      • Modern highly complex principles and practices of parks and recreation program development and administration, and park facility design and use.
      • Procedures for planning, implementing and maintaining a variety of recreation activities and programs.
      • Recreational, cultural and social needs of all age groups and people of diverse backgrounds.
      • Volunteer commission management and laws and regulations related to their administration.
      • Recent developments, current literature and sources of information related to recreation program administration and alternative financing.
      • Occupational hazard and standard safety precautions necessary to maintain safe work practices.
      • All phases of turf and landscape maintenance, sprinkler system installation, operation and repair, weed and insect detection and control methods and plant disease detection and control.
      • The installation/removal and maintenance of all City trees, including leaf clean-up programs and mistletoe removal programs.
      • Materials, methods, tools and equipment used in the maintenance, repair and construction of various City facilities.
      • Organizational and management practices as applied to the analysis and evaluation of programs, polices and operational needs.
      • Pertinent State, Federal, and local laws, codes, regulations, Grants and Foundations.
      • Principles and practices of budget preparation and administration.
      • Principles of supervision, training and performance evaluation.

      Ability to:

      • Organize, supervise and coordinate the activities of the department in a manner conducive to full performance and high morale.
      • Understand and implement the park and recreation needs of the community and recommend facilities and programs to meet those needs.
      • Prepare and present complex reports.
      • Gain cooperation through discussion and persuasion.
      • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
      • Interpret and apply City policies, procedures, rules and regulations.
      • Communicate clearly and concisely, both orally and in writing.
      • Maintain liaison with various private and public agencies, and deal successfully with the public and other interested groups.
      • Prepare and administer a budget.
      • Administer a variety of parks and recreation programs and activities.
      • Develop and implement policies and procedures related to the administration of a variety of parks and recreation programs and activities.
      • Research, write, oversee and monitor grants.
      • Forecast and plan for future needs.
      • Effectively and fairly negotiate appropriate solutions and contracts.
      • Manage resources within budget and policy parameters.
      • Plan, organize, and supervise the work of professional, technical and office support staff.
      • Establish and maintain cooperative working relationships with elected officials, City personnel, consultants, commission and board members, representatives of outside agencies, youth organizations and groups and members of the public.
      • Present ideas effectively orally and in writing.
      • Prepare a variety of complex and comprehensive reports and documents.
      • Prepare speeches, articles and letters for publications.
      • Read and comprehend complex laws and regulations and initiate policies and procedures for their implementation.
      • Organize, implement and supervise Departmentís goals and City objectives. Lead, manage, evaluate and train personnel effectively and maintain discipline.
      • Make presentations before groups and represent the City in public forums. Use computer and needed programs effectively.

      EDUCATION AND EXPERIENCE

      Education:

      Possession of a Bachelorís degree from an accredited college or university with major course work in public administration, recreation, park administration, ornamental horticulture, business or a related field.

      Experience:

      Four years of increasingly responsible technical, administrative or analytical experience in a public agency in related function areas or any experience that would have provided the opportunity to develop the required skills, knowledge and abilities. One of the four years of experience shall be in a supervisory capacity.

      LICENSE AND CERTIFICATES

      Possession of a valid California Driverís License in the category necessary to perform essential duties of the position will be required at the time of appointment. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.

      Maintenance of a valid California Driverís license and proof of automobile liability insurance thereafter is a condition of continued employment.

      PHYSICAL REQUIREMENTS

      Maintain the required physical abilities: See well enough to drive a vehicle; hear and speak well enough to converse on the telephone and in person; communicate clearly without amplification; bodily mobility to move rapidly from one area to another sometimes over rough terrain; climb stairs or ladders; use of hands and fingers to write; operate a computer keyboard and handle plans and documents; stamina to work long hours and attend night meetings several times a week.

      Class Established: 6/11

      Revised 12/13



          For questions about City employment, please contact:

          Human Resources
          156 S. Broadway, Ste. 235
          Turlock, CA 95380-5454
          (209) 668-5540
          humanresources@turlock.ca.us
          Monday - Friday, 8AM - 5PM




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