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Job Descriptions

Parks, Recreation And Public Facilities Director


      PARKS, RECREATION AND PUBLIC FACILITIES MAINTENANCE DIRECTOR

      DEFINITION

      Under administrative direction, serves as the Parks, Recreation and Public Facilities Maintenance Director, plans, directs and reviews the activities and operations of the Parks, Recreation and Public Facilities Maintenance Department including streets, parks, airport, recreation, cultural arts, Teens and Family Programs/Aquatics, Sports, and Police Activities League, as well as the design, construction, maintenance, and acquisition of all parks, recreation areas, parkways, landscape areas, and related facilities and buildings; to coordinate assigned activities with other City departments and outside agencies. May act as City Manager in his/her absence and performs other job related work as required.

      This position is designated as un-represented for Labor Relations purposes and is considered exempt under the Fair Labor Standards Act (FLSA).

      SUPERVISION RECEIVED AND EXERCISED

      Administrative direction is provided by the City Manager. The job incumbent directly supervises subordinate level staff responsible for parks, recreation, public facilities maintenance and related program areas.

      DISTINGUISHING CHARACTERISTICS

      This is a department head management classification responsible for the direction of discrete departmental organizational component(s) and programs/functions within the parks, recreation and public facilities areas. Duties and responsibilities are performed in accordance with municipal codes, ordinances, City policy, and related regulating entities. Serves as a member of the City executive team with responsibilities for establishing and overseeing programs and policies that affect multiple departments and the City as a whole. Approves and has final responsibility for all written and other types of presentations to the City Council and other commissions, boards and policy adopting bodies. Demonstrates professional and technical competence while working as a team member and exercises independent judgment in a number of confidential and sensitive areas.

      ESSENTIAL FUNCTIONS - Duties may include, but are not limited to:

      • Develop, plan, and implement Department goals and objectives; recommend and administer policies and procedures.
      • Direct, oversee and participate in the development of the departmentís work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
      • Plan, organize, direct and evaluate the work and programs of the Parks, Recreation and Public Facilities Maintenance Department, and the administrative office staff.
      • Prepare long-range plans to meet community needs based on studies of local conditions and projections of the future composition of the community; recommend additional, altered or expanded parks and recreation facilities.
      • Plan and direct the development of new parks, facilities and programs, and improvements to existing facilities and programs.
      • Ensure the City is in compliance with Federal, State and local laws and codes pertaining to the area of responsibility including, but not limited to: Pesticide laws, ADA compliance, assessment districts, easements or right-of-ways and plumbing codes.
      • Research and prepare applications for funding alternatives such as those obtained through grants and state programs; identify long-term financing alternatives.
      • Coordinate and direct fund raising activities.
      • Negotiate and administer joint use and funding agreements and contracts with public and private agencies.
      • Prepare and submit reports, make recommendations and presentations, and provide technical advice to the Director, City Manager, City Council, Parks, Recreation and Community Programs Commission, and Arts Commission. Make presentations to various service clubs.
      • Serve as the liaison to the Parks, Recreation and Community Programs Commission.
      • Coordinate Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence.
      • Respond to the most difficult citizen service and facility use related complaints and requests.
      • Supervise and participate in the development and administration of the Parks, Recreation and Public Facilities Maintenance Department budget; direct the forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures; implement mid-year adjustments.
      • Organize available resources for acquisition, maintenance, improvement and repair of parks and recreation facilities.
      • Select, train, motivate and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.
      • Direct the establishment and maintenance of files and records of departmental activities.
      • Assist in the development, implementation and administration of the Cityís capital improvement program as it relates to park and recreation facilities.
      • Write, administer, and supervise contracts with the City of Turlock in the landscaping areas.
      • Direct and oversee maintenance of all landscape assessment districts.

      • Direct, administer, and oversee the functions of the street maintenance division including but not limited to the sidewalk repair program, street signage repairs, pothole repair program, street striping and legend painting, sand bagging program, tree pruning and planting programs.
      • Plan, organize, and direct the annual Arbor Day Tree Planting Celebration.
      • Administer the Tree City USA program for the City.
      • Plan, design, and direct the development of new parks, facilities and programs, and improvements to existing facilities and programs.
      • Administer and oversee the functions of the Turlock Municipal Airport.
      • Perform related duties as assigned.

      MINIMUM QUALIFICATIONS

      Knowledge of:

      • Modern highly complex principles and practices of parks and recreation program development and administration, and park facility design and use.
      • Procedures for planning, implementing and maintaining a variety of recreation activities and programs.
      • Recreational, cultural and social needs of all age groups and people of diverse backgrounds.
      • How volunteer commissions function most effectively and laws and regulations related to their administration.
      • Recent developments, current literature and sources of information related to recreation program administration and alternative financing.
      • Occupational hazard and standard safety precautions necessary to maintain safe work practices.
      • All phases of turf and landscape maintenance, sprinkler system installation, operation and repair, weed and insect detection and control methods and plant disease detection and control.
      • The installation/removal and maintenance of all City trees, including leaf clean-up programs and mistletoe removal programs.
      • Materials, methods, tools and equipment used in the maintenance, repair and construction of various City facilities.
      • Organizational and management practices as applied to the analysis and evaluation of programs, polices and operational needs.
      • Pertinent State, Federal, and local laws, codes, regulations, Grants and Foundations.
      • Principles and practices of budget preparation and administration.
      • Principles of supervision, training and performance evaluation.

      Ability to:

      • Organize, direct and coordinate the activities of the department in a manner conducive to full performance and high morale.
      • Understand and implement the park and recreation needs of the community and recommend facilities and programs to meet those needs.
      • Prepare and present complex reports.
      • Gain cooperation through discussion and persuasion.
      • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
      • Interpret and apply City policies, procedures, rules and regulations.
      • Communicate clearly and concisely, both orally and in writing.
      • Maintain liaison with various private and public agencies, and deal successfully with the public and other interested groups.
      • Prepare and administer a budget.
      • Develop and implement policies and procedures related to the administration of a variety of parks and recreation programs and activities. Research, write, oversee and monitor grants.
      • Forecast and plan for future needs.
      • Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of agency goals.
      • Effectively and fairly negotiate appropriate solutions and contracts. Manage resources within budget and policy parameters.
      • Delegate authority and responsibility effectively.
      • Establish and maintain cooperative working relationships with elective officials, City personnel, consultants, commission and board members, representatives of outside agencies, youth organizations and groups and members of the public.
      • Build consensus and develop a team approach.
      • Present ideas effectively orally and in writing.
      • Prepare a variety of complex and comprehensive reports and documents.
      • Prepare speeches, articles and letters for publications.
      • Read and comprehend complex laws and regulations and initiate policies and procedures for their implementation.
      • Organize, implement and supervise departmental goals and City objectives. Lead, manage, evaluate and train personnel effectively and maintain discipline.
      • Make presentations before groups and represent the City in public forums.
      • Use computer and needed programs effectively.

      EDUCATION AND EXPERIENCE

      Education:

      Possession of a Bachelorís degree from an accredited college or university with major course work in public administration, business, recreation, park administration, or a related field.

      Possession of Masterís Degree in Public Administration, Business Administration, Recreation, Park Administration or related field is desirable.

      Experience:

      Five years of increasingly responsible technical, administrative or analytical experience in a public agency in related function areas or any experience that would have provided the opportunity to develop the required skills, knowledge and abilities. Two of the five years of experience shall be in a supervisory capacity.

      LICENSE AND CERTIFICATES

      Possession of a valid California Driverís License in the category necessary to perform essential duties of the position will be required at the time of appointment. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.

      Maintenance of a valid California Driverís license and proof of automobile liability insurance thereafter is a condition of continued employment.

      PHYSICAL REQUIREMENTS

      Maintain the required physical abilities: See well enough to drive a vehicle; hear and speak well enough to converse on the telephone and in person; communicate clearly without amplification; bodily mobility to move rapidly from one area to another sometimes over rough terrain; climb stairs or ladders; use of hands and fingers to write; operate a computer keyboard and handle plans and documents; stamina to work long hours and attend night meetings several times a week.



      For questions about City employment, please contact:

      Human Resources
      156 S. Broadway, Ste. 235
      Turlock, CA 95380-5454
      (209) 668-5540
      humanresources@turlock.ca.us
      Monday - Friday, 8AM - 5PM




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