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Job Descriptions

Administrative Analyst


DEFINITION

Under the general administrative direction of the Service Area Director, the Administrative Analyst is responsible to provide administrative support by performing research, statistical and other analytical work; assisting in long range budget forecasting, preparing budgets, and to fulfill other assignments in functional areas such as computer systems, payroll systems, personnel, purchasing and audits.The Administrative Analyst may be required to represent the department in public activities, meetings and facilitate positive relationships with other service areas, agencies or organizations.

This position is designated as management for labor relations purposes and is considered exempt under FLSA.

DISTINGUISHEING CHARACTERISTICS

General administrative direction is provided by the Service Area Director.The incumbent in this classification is expected to work with minimal direct supervision or assistance as new or unusual situations arise.The incumbent is expected to demonstrate technical competence while working as a team member and be capable of exercising independent judgement and initiative in a number of confidential and sensitive assignments.The incumbent may, as part of their assignment, supervise others.

ESSENTIAL FUNCTIONS- Duties may include, but are not limited to the following:

  • Assist in preparation and review of all division operating, annual and capital improvement budgets.
  • Assist in long range budget forecasting by utilizing spreadsheet software.
  • Review and reconcile the departmentís monthly expenses accounts.
  • Seek grant funding opportunities, coordinate needs assessment with affected operations staff, prepare grant applications.
  • Maintain accurate records of department revenue and expenditures for operational budgets and special funds, including grants.
  • Investigate, analyze, develop and prepare special studies or projects as requested.
  • Collect data for and prepare monthly departmental activity reports.
  • Research special issues, problems, and procedures; prepare various written and oral reports for the Service Area Director or division managers regarding special projects, problems and requests.
  • Submit reports and recommendations for effective adjustment and implementation.
  • Coordinate and submit recommendations for purchasing requests based upon need assessment and research activities.
  • Alert Service Area Director and division managers to problems detected in department budget related to planned programs, projects or expenditures.
  • Communicate with Finance and purchasing to maintain current data.
  • Assist in audits, become familiar with audit requirements and maintenance of records.
  • May supervise technical or clerical staff.
  • Perform related duties as assigned.
MINIMUM QUALIFICATIONS

Knowledge of:

  • Principles and practices of organization, administration and personnel management.
  • Principles and practices of budget preparation and administration.
  • Statistical methods and methods of graphic presentation.
  • Principles and practices of budgeting accounting in a municipal government.
  • Modern office procedures, methods and computer equipment and word processing and software applications.
  • Principles and procedures of financial record keeping and reporting.
  • Technical report writing procedures and grant proposal development.

Ability to:

  • Learn the process and structure of the City of Turlock
  • Learn pertinent federal, state and local laws, codes and regulations.
  • Analyze problems; identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Analyze facts and make sound recommendations.
  • Prepare completed staff work for oral and written communications.
  • Work with and control sensitive, confidential information.
  • Estimate and project revenues and expenditures.
  • Plan, initiate and complete work assignments with a minimum of direction.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain cooperative-working relationships in a team environment and with those contracted in the course work.
  • Utilize word processing, spreadsheet and presentation computer software in an effective and efficient manner.
EXPERIENCE AND EDUCATION

Experience:

Two years of increasingly responsible technical, administrative or analytical experience in a public agency or any combination of experience and training that would likely provide the required knowledge and abilities.

Education:

A Bachelorís degree from an accredited college or university with major course work in Business Administration, Accounting, Public Administration, Economics or a closely related field.

LICENSE AND CERTIFICATION

Possession of and the ability to maintain an appropriate, valid California Drivers License as a condition of continued employment.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to read instructions, read fine print, view computer screen, operate vehicles and equipment; hear well enough to converse on the telephone, on the radio and in person, assist customers and program supplies and equipment; use of hands and fingers for use of computer keyboard, copy machine, filing, writing, drive equipment and answering telephones; tolerate extreme fluctuation in temperature while performing essential functions and be able to lift equipment as necessary.



                        For questions about City employment, please contact:

                        Human Resources
                        156 S. Broadway, Ste. 235
                        Turlock, CA 95380-5454
                        (209) 668-5540
                        humanresources@turlock.ca.us
                        Monday - Friday, 8AM - 5PM




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